Job Description
PROGRAMME ANALYST - GOVERNANCE
Location : Harare, ZIMBABWE
Type of Contract : FTA Local
Post Level : NO-B
Languages Required :English
Duration of Initial Contract : 1 year
Background
Under the guidance and direct supervision of the ARR Governance and Gender Mainstreaming, the Programme Analyst is responsible for management of the UNDP programme within the governance thematic area. The Programme Analyst analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio and provides policy advisory services. Through the head of the Governance and Gender Mainstreaming Unit, the Programme Analyst provides analysis for formulation of strategies and briefings to senior management. The Programme Analyst represents UNDP in his/her area of expertise as requested by his/her supervisor.
The Programme Analyst supervises and leads programme staff, and national consultants including UNDP technical advisors and experts. S/he works in close collaboration with the UNDP programme and operations teams, programme staff in other UN agencies, UNDP HQ staff and Government officials, technical advisers and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP governance programme delivery.
Duties and Responsibilities
Ensure Implementation of programme strategies focusing on achievement of the following results:
Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to CCA, UNDAF, CPD, CPAP and other documents.
Identification of areas for support and interventions within the governance thematic area.
Support implementation of corporate strategic initiatives such as HACT and other reporting obligations.
Ensures effective management of the CO programme within the governance thematic area focusing on quality control from formulation to implementation of the country programme achieving the following results:
Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievements of results..
Design and formulation of CO programme within the governance area, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the Executing Agencies. Introduction of performance indicators/success criteria, cost recovery, targets and milestones.
Initiation of projects, presentation of the projects to LPAC, entering projects into Atlas, finalization of contribution agreements; determination of required revisions, coordination of the mandatory and budgetary re-phasing exercises, closure of projects through reviews. Participates in recruitment and procurement processes for projects.
Financial and substantive monitoring and evaluation of projects, identification of operational and financial problems, development of solutions. Participation in audit of NIM projects.
Follow up on audit recommendations. All exceptions are timely reported.
Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Resource Mobilization Committee of the CO focusing on achievement of the following results:
Development of partnerships with UN agencies, IFIs, Government institutions, bi-lateral and multi-lateral donors, private sector, civil society in governance thematic areas based on strategic goals of UNDP, country needs and donor priorities.
Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office efforts in resource mobilization.
Serve in the UNCT governance thematic working groups for knowledge building and sharing in the CO focusing on achievement of the following results:
Contribute in the working sessions of the UNCT Thematic Groups (TG) and serves as the secretariat of the TG as necessary.
Identify and formulate joint programmes with other UN agencies.
Synthesis of lessons learnt and best practices from programmes
Serve in the UNCT governance thematic working groups for knowledge building and sharing in the CO focusing on achievement of the following results:
Contribute in the working sessions of the UNCT Thematic Groups (TG) and serves as the secretariat of the TG as necessary.
Identify and formulate joint programmes with other UN agencies.
Synthesis of lessons learnt and best practices from programmes
Competencies
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy
Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis
Assesses project performance to identify success factors and incorporates best practices into project work
Researches linkages across programme activities to identify critical points of integration
Monitors specific stages of projects/programme implementation
Analyzes country situation to identify opportunities for project development
Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
Building Strategic Partnerships
Level 1.2: Maintaining a network of contacts
Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Innovation andMarketing New Approaches
Level 1.2: Enhancing processes or products
Generates new ideas and proposes new, more effective ways of doing things
Documents and analyses innovative strategies/best practices/new approaches
Resource Mobilization (Field Duty Stations)
Level 1.2: Providing inputs to resource mobilization strategies
Analyzes information/databases on potential and actual donors
Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors
Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Level 1.2: Preparing information for global advocacy
Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
Identifies and takes advantage of opportunities for advocating for UNDP’s mandate
Client Orientation
Level 1.2: Establishing effective client relationships
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Anticipates client needs and addresses them promptly
Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making
Prince2 training and certification, RMG
Required Skills and Experience
Education
Masters Degree in Business or Public Administration, Law, Economics, Political or Social Sciences preferably with specialized certification in Development Studies is required
Experience
3-5 years of progressively responsible administrative, programme and management and policy advisory experience is required at the national or international level.
Experience/understanding and exposure of government systems in developing countries in Africa. Demonstrate good communication and interpersonal skills and should also be culturally and politically sensitive in the work with counterparts and be able to work at all levels. Research, analytical and negotiation skills are required
Experience in the usage of computers and office software packages such as (MS Word, Excel, and PowerPoint) and web based management systems is essential
Language Requirements
Fluency in the UN and national language(s) of the duty station.
N.B.
UNDP Zimbabwe reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Zimbabwe at the same grade level and with similar job description, experience and education requirements.
Applicants are requested to upload a copy of their latest updated P11 Form instead of a CV which can be downloaded from this website: http://www.sas.undp.org/Documents/P11_Personal_history_form.doc
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
No Fee
AJS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS AND AJS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
SOME EMPLOYERS MAY ACKNOWLEDGE RECEIPT OF YOUR APPLICATION.
