Job Description
Programme Assistant, RABAT
Job Title
Programme Assistant, G7
Department/ Office
Economic Commission for Africa
Duty Station
RABAT
Job Opening number
12-PGM-ECA-22805-R-RABAT (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This post is located in Economic Commission for Africa, Subregional Office for Northern Africa, in Rabat, Moroco.
Responsibilities
Under the general guidance of the Director of the Subregional office for Northern Africa (SRO-NA), the Programme Assistant will be responsible for the following duties: Independently provide full range of Programme management at all phases of the programme/project cycle for, typically, a large and highly complex component of ECA's programme initiatives, seeking guidance only in exceptional circumstance. Research, compile, analyze, summarize and present basic information/data on wide range of programmes and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties. Track resolutions and other legislative decisions that affect programme content and oversee the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation. Review, appraise and revise, as necessary, all submissions for substantive programme ensuring compliance with guidelines and programme objectives; identify problems, seek clarification from departments, assess replies, and prepare a summary for the Manager and Chief of Monitoring and Evaluation with suggestions for further action. Assist in the establishment of proper monitoring systems through scheduled programme performance reporting, programme review meetings and missions; Prepare monitoring checklists, identifying stages of programme source, inputs by reviewing internal and external bodies, and followup actions required. Monitor programme performance reporting in IMDIS for all subprogrammes at the programme assessment and output levels and ensure Objectives, Expected Accomplishments, Indicators, Baselines and Targets and the Methodology field are entered into IMDIS and are monitored at the 6,12,18, 21 and 24 month points of the biennium for verification by OIOS. Review all outputs that are not started or in progress and submit it for verification by OIOS. Ensure that all the required fields depending on the type of output are filled, and for any deviation ensure that a legislative decision justifying the change is cited and entered under the remarks field. Ensure that work months are reported by category of work and reflect proper resource utilisation. Assist Divisions/SROs in the preparation of biennial evaluation plans within the context of the biennial programme budget, and provide methodological support for self-evaluation procedures to reflect the Results-Based Management approach of the Strategic framework. Monitor programme implementation at all stages to ensure work is proceeding according to established programme operational guidelines; Collaborate with divisional/SRO focal points in the preparation monitoring tools (PIPs, travel and consultancy plans, task briefs…) and programme performance reports and provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted. Assist in the organization and servicing of programme performance review meetings of the Commission and prepare documents required for the performance assessment by analyzing, summarizing and tabulating basic information/data to be presented. Undertake other assignments as may be required for the functioning of the office.
Competencies
PROFESSIONALISM: Thorough understanding of organizational structures and functions of ECA; in-depth knowledge of the regulations and rules governing programme planning , the programme aspects of the budget, the monitoring of implementation and the methods of evaluation; ability to independently assess, formulate recommendations and/or resolve a wide range of issues/problems, as evidenced by extensive practical application; ability to design information databases from multiple sources into an integrated programme evaluation system; ability to direct, supervise and train office support staff; ability to work with figures, including ability to analyze and understand financial data; resourcefulness and ability to deal proactively and tactfully with offices throughout the organization.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at ECA or an equivalent locally-administered test at Offices Away from ECA. Supplemental courses/training in accounting, project management or other relevant field is an advantage.
Work Experience
A minimum of 7 (seven) years of experience in programme or project administration, technical cooperation or related area. Experience in programme/project operations and administration, e.g. Programme planning and budgeting, technical cooperation, Monitoring and evaluation using established tools and reporting programmes such as IMDIS, inspection reviews; training and practical experience in report and/or project drafting is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English or French is required. Knowledge of another official United Nations language is an advantage.
Assessment Method
Competency based interview and other assessment method.
Special Notice
Appointment against this post is on a local basis and is open only to those who have been successful in the relevant entry level examination given by the duty station identified above.
External candidates will be considered only when no suitable internal candidate from the duty station is identified.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
AJS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS AND AJS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
SOME EMPLOYERS MAY ACKNOWLEDGE RECEIPT OF YOUR APPLICATION.
