Job Description
Finance & Administrative Officer
Location: Zambia
Job Code: CHSS120711
# of Openings: 1
Description
About Us
Futures Group develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well being of people around the world. Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.
Key Responsibilities
Maintain financial and accounting systems and procedures in accordance with Futures Group corporate requirements and USAID/CDC regulations
Preparation of semi-monthly financial reports and submission to HQ within stipulated date in the calendar
File all travel vouchers, expense reports, and financial reports
Prepare timely and accurate monthly, quarterly, annual inventory, and other financial reports as needed
Take responsible for receiving, documenting and managing all stock and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
Maintain accurate and up-to-date financial records
Process supplier’s payments and hotel accommodations
Preparation of monthly bank reconciliation statements
Cash flow management; preparation of cash forecasts
Management, disbursement and reconciliation of the office petty cash/ field imprest
Review and prepare budgets for related project activities
Carry out banking duties as required
Make payments to participants at workshops
Prepare paperwork for submission to the accounting staff
Write checks
Performing any other responsibilities as may be directed
Qualifications
A degree in Finance/Accounting and/or CPA II or equivalent
At least 3 years’ experience in Finance/Accounts
Statutory audit experience would be an added advantage
Microsoft office proficiency including the ability to operate computerized accounting, spreadsheet and word-processing programs at a highly proficient level
Strong financial, analytical and/or evaluative skills.
Problem-solving, decision-making and good judgment skills.
Ability to take initiative and/or independently respond to situations.
Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe.
Strong written and oral communication skills.
Ability to communicate effectively with managers, colleagues, and clients.
Ability to respond and adapt quickly to changing requirements and competing demands.
Professional and mature demeanor and conduct, especially during interactions with the client and its constituents.
Confidentiality and team spirit
Zambian nationals only
Physical Demands
Regularly required to stand or sit, and move about the facility
Work Environment
Usual office working conditions free of disagreeable elements.
Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
No Fee
AJS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS AND AJS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
SOME EMPLOYERS MAY ACKNOWLEDGE RECEIPT OF YOUR APPLICATION.
