Job Description
Personal Assistant - JOH000BA
ZA-GT-Johannesburg
To support the ASA People Leader, COE Associate Director and the BU HR Senior Managers. This role will require maintaining of the administrative functionality and infrastructure at a standard that ensures efficiency and enables the team to effectively satisfy their clients both internally and externally.
Key responsibilities:
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Diary and meeting management
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effective management of the diaries, sending and responding to invites, updating calendars
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book conference, training and other meeting rooms as required for both internal and external meetings
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arrange and confirm all catering and stationery requirements for meetings
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Drafting, compiling and editing of business documents
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effective management of electronic and other mail, ensuring timely response to e-mails as appropriate
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prepare and / or type reports, presentations and other correspondence as requested, ensuring that all correspondence is dealt with in a professional manner
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prepare meeting files as required before meetings take place
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typing of business documents (from minutes, notes - orally or dictaphone), document meeting minutes / action logs
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Communication
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Answer and screen telephone calls in a professional manner and attend to queries timeously
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Travel co-ordination
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flights, cars, accommodation, routes, itinerary, etc
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book and confirm travel arrangements for Partner, Associate Director and Senior Managers, ensuring that any visa and / or forex, incl. all other travel requirements are met timeously
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Administration
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take responsibility for the administration and be a "super administrator" by coordinating and structuring a well managed admin and filing system
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time sheet management and maintenance of the admin systems
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Additional support
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work effectively with the other PA(s) and other support team members, ensure ability to act as backup as and when required
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assist with various logistical and administrative tasks to effectively manage the ASA people needs (e.g. farewells, monthly meetings, etc)
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complete adhoc tasks as required
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Works both independently and with the greater COE team to get results. Work is reviewed on established goals based on individual scorecards
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Clients
o ASA People Partner
o COE Associate Director
o BU HR Senior Managers
o EY Clients and PA(s)
o EY Leadership and PA(s)
Degree or National Diploma in a secretarial or communication field
Advanced computer skills and relevant experience
Approximately 5+ years previous secretarial experience is preferred
Skills and behavioural attributes:
* Proven interpersonal skills
* Maintain and build relationships
* Proven organisational abilities and attention to detail
* Excellent computer skills. Particular applications include: Word, Excel and PowerPoint
* Effective Lotus notes knowledge
* Confident, enthusiastic, energetic
* Able to prioritise according to clients' requirements
* Compiled reports / presentations
* General office organisational skills
* Proactive
* Action orientation
* Excellent communication skills
* A "can-do, act-now, ask-once" attitude
Who we are:
At Ernst & Young we support you in achieving your unique potential both personally and professionally. We give you stretching and rewarding experiences that keep you motivated, working in an atmosphere of integrity and teaming with some of the world's most successful companies. And while we encourage you to take personal responsibility for your career, we support you in your professional development in every way we can. You enjoy the flexibility to devote time to what matters to you, in your business and personal lives. At Ernst & Young you can be who you are and express your point of view, energy and enthusiasm, wherever you are in the world. It's how you make a difference.
Please note: In line with our BBBEE strategy, preference will be given to PDI candidates
