Programme Management Officer, Nairobi
Job Title PROGRAMME MANAGEMENT OFFICER, P3
Department/ Office UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station NAIROBI
Job Opening number
11-PGM-UN ENVIRONMENT PROGRAMME-18278-R-NAIROBI
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action (www.unep.org). UNEP's Division of Regional Cooperation (DRC) helps to implement UNEP's global programs in the regions by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental problems and emergencies. This position is located in the United Nations Environment Programme, Division of Regional Cooperation at the Nairobi Duty Station. Under the general guidance of the Division Director and the functional supervision of the Chief, Corporate Services Section,the Programme Management Officer will perform the following functions:
1). Budget Preparation: Provide input on resource requirements for budget submissions for the Division: Review, analyze and finale cost estimates and budget proposals; In consultation with the Programme Officers, review and analyse programme budget financial implications vis-à-vis planned activities of the programme of work; Provides support to Regional Offices in budget review; assist in securing internal project approval
2). Budget Administration: Issue allotments, authorize sub-allotments, including redeployment of funds and ensure that expenditures are charged correctly; Manage and monitor budget implementation and recommend reallocation of funds; Monitor and control budgetary allocations, identify deviations and propose corrective measures; Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensure compliance with regulations and rules and established policies and procedures. Prepare budget performance submissions. Review, analyze and finalize budget performance reports; Prepare budgetary and financial monitoring reports on a regular basis for internal and external use. Liaise with the UN Office of Internal Oversight Services Internal Audit Department and the external auditors on audit findings, recommendations and follow-up action.
3). Management and General Financial Administration: Manage DRC Trust Funds: Review and advise on proposals for establishing trust funds; Liaise with the Quality Assurance Section (QAS) to analyze draft funding agreements; Ensure trust funds and counterpart funds are established and managed in accordance with terms of reference; Provides advice and guidance, including training to staff on budgetary and financial policies and procedures, including results-based budgeting; Supervise fund management staff team, provide expert guidance and leadership to junior staff; Act as Certifying Officer under Financial Rule 11.4; Review financial performance of the Division, operational travel programme, activity budget and adequacy of financial resources for departmental space and technology requirements; Identify and recommend procedures and guidelines to improve the flow of administrative functions within the Division and Regional Offices;
4). Perform any other related functions.
Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures; Ability to apply various administrative rules and regulations in work situations; Conceptual analytical and evaluative skills to conduct independent research and analysis; Ability to identify issues, formulate opinions, make conclusions and recommendations; Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situation.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her won shortcomings and those of the work unit, where applicable.
Advanced university degree (Master's degree or equivalent) in business and/or public administration, finance or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible work experience in financial management, project/programme administration and budgeting or a related field. Some experience at the international level is required, UN experience is an added advantage.
English and French are the working languages of the United Nations Secretariat. For the advertized post, fluency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another UN language would be an asset.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Evaluation of qualified candidates for substantive assessment which may be followed by a competency based.
1. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
2. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted .
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.