Job Description
Procurement Analyst, Cairo, Egypt
IFC, a member of the World Bank Group, is the largest global development institution focused on the private sector in developing countries. We create opportunity for people to escape poverty and improve their lives. We do so by providing financing to help businesses employ more people and supply essential services, by mobilizing capital from others, and by delivering advisory services to ensure sustainable development. IFC procures both for its own account (administrative procurement) and for its projects (operational procurement for Investment and Advisory Services). The IFC Procurement Coordination Unit (CFAPC) within the Financial Operations and Accounting Department (CFA) is in charge of coordination and oversight of procurement activities to ensure compliance with existing procurement procedure rules. Day-to-day procurement support is provided through IFC Procurement Analysts, within certain thresholds, and by the World Bank s Corporate Procurement unit (GSDPR) above certain thresholds. The position: IFC is seeking to recruit a Procurement Analyst to provide expert procurement advice and support to IFC staff in Middle East and North Africa region (MENA). The Procurement Analyst will be an integral member of the IFC Procurement Network. S/he will have a dual reporting to the Senior Procurement Officer at CFAPC and the Regional Financial Controller in MENA region. **Preferred Location: Cairo**
Duties and Accountabilities:
The role of the Procurement Analyst is to conduct an annual procurement assessment of the procurement activities, and propose a procurement strategy plan for the MENA region, to be approved by CFAPC. Another important part of the job responsibility is to, in liaison with CFAPC, ensure coordination, monitoring and compliance of procurement activities with WBG procurement policies and procedures In addition s/he will provide a range of procurement support and sign-off to all IFC staff responsible for handling operational and administrative procurement throughout the entire procurement process for firms and individuals. S/he achieves this in person, but also by supervising procurement staff located in the region. The responsibilities of the Procurement Analyst include: Procurement Strategy Development
Conduct an annual spending analysis across the region.
Based upon a spending analysis, draft an annual procurement strategy plan MENA region to be approved by CFAPC
Develop operational and administrative procurement plans across the region in liaison with IFC project managers/task team leaders and regional procurement support staff.
Responsible for implementing the approved annual strategy plan, and the measurement of performance and results.
In liaison with CFAPC, assist in the development, revision, validation and implementation of procurement policies and procedures.
In liaison with CFAPC, identify operational gaps in IFC s procurement and contract management procedures and recommend improvements to existing processes, best practices, tools and systems to achieve operational efficiency.
Keep abreast of new /revised WB/IFC procurement policies/procedures/guidelines and ensure they are communicated and implemented. Procurement Selection Process Support
In liaison with CFAPC and GSDPR where needed, provide reference, guidance, and advice to IFC staff on IFC operational and administrative procurement policies and procedures, and best practice throughout the selection and contract management process
Review all operational and administrative selections (firms and individuals) done in the region
Review/evaluate selections with the view to identify potential risks and provide advice to mitigate any risks for possible misprocurement in consultation with GSDPR for all contracts regardless of their values.
Assist IFC TTLs in identifying potential conflict of interests and refer to GSDPR/Ethics Office for advice/ guidance. Training and Knowledge Sharing
Liaise with CFAPC in the development of annual procurement training programs using input from other regional procurement staff.
Design procurement training materials and conduct regular procurement training sessions (including orientation sessions for newly hired TTLs) on relevant procurement policies/procedures, selection process and contract management issues in coordination with CFAPC.
Raise awareness on selection process and contract management issues through circulating important information (notifications) to TTLs on common procedural and/or administrative issues/ problems and lessons learned.
Keep abreast of new information shared via Sharepoint and the IFC Procurement website. Compliance, Monitoring, and Reporting
Monitor compliance with IFC procurement policies and procedures and bring issues of non-compliance to the attention of CFAPC. Assist with the development and implementation of any plan to correct identified non-compliance issues.
Prepare compliance and monitor reports and provide data requested by CFAPC.
Ensure region has streamlined process for contract issuance and work with CFAPC to ensure proper controls are in place.
Coordinate with CFAPC on reporting needs and use SAP and eConsultant2 directly for adhoc needs. Miscellaneous
Keep abreast of current activities within IFC Procurement Network and maintain productive working relationships with IFC Procurement Network members.
Establish and maintain strong professional working relationships both internal and external to IFC including WB Corporate Procurement (GSDPR), IFC HR (CHRCS), Transaction Specialists, Regional Finance Staff and external consultants (firms and STCs).
Assess procurement capacity skills of TTLs to handle procurement funded by an IFC grant, and provide recommendations in cases of gaps. Competencies: The Procurement Analyst should be able to:
Set own challenging goals, which surpass those set by their manager or clients;
Asks probing questions to understand TTLs underlying needs; offer solutions to meet those needs;
Identify, assess and make recommendations on viability of opportunities;
Consider various points of view, research possible solutions, and generate recommendations of options to ensure that one is making a well-informed decision on how to proceed;
Gain knowledge of subject area field;
Document knowledge and create tools that can be shared/used more broadly;
Seek information and work experiences that will broaden one s experience/expertise;
Reach out beyond one s immediate team to gain and share knowledge/expertise;
Demonstrate broad knowledge of a particular subject area and of best practices;
Systematically analyze what worked or did not within selections and share lessons across the region;
Actively seek and consider diverse ideas and approaches;
Communicate feedback to others in a productive way;
Listen to others and fully involves them in decision making;
Communicate complex messages and perspectives and effectively handles difficult questions;
Foster communication and an honest exchange of ideas with others regardless of organizational level;
Analyze lessons learned and incorporate learning into own work;
Work independently (or with minimal supervision) under general direction of CFAPC ,
Identify and discuss issues; organize and prioritize work to meet deadlines;
Understand, consistently apply and advise others on WBG procurement policies, best practices, systems and tools.
Selection Criteria:
Bachelor s degree in a relevant discipline (preferable law, procurement, finance, business or commerce) with at least 7 years of procurement experience in a corporate setting
CPSM or MCIPS accreditation will be an advantage
Experience working with other international development organizations will be an advantage
Solid knowledge and understanding of public or private sector procurement policies and procedures
Advanced skills in Microsoft Office, Internet, Lotus Notes, and SAP applications.
Conceptual, analytical and problem-solving skills
Excellent organizational skills
Accuracy with keen attention to detail
Ability to work under tight deadlines
Strong communication skills with the ability to prepare, present and discuss findings in written or oral form
Ability to work both independently and as a team player
Excellent presentation skills
Fluency in English. Arabic will be an advantage.
Availability to travel
AJS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS AND AJS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS. SOME EMPLOYERS MAY ACKNOWLEDGE YOUR APPLICATION.
