Job Description
Job # 112334
Job Title Team Assistant
Job Family Other
Location Abidjan, Cote d'Ivoire
Appointment Local Hire
Language Requirements English [Essential]; French [Essential]
Appointment Type
Background / General description
The World Bank Country Office in Abidjan, Cote d’Ivoire seeks applications for a position of Team Assistant in the Administrative and Client Support (ACS) Network. The ACS staff will be members of the Country Office staff recruited locally and based in Abidjan, Cote d’Ivoire. The Team Assistant has dual reporting to the Executive Assistant based in the Office of the Country Director, Abidjan, Cote d’Ivoire. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
Duties and Accountabilities
Among other duties, the Assistant will
(i) provide and carry out the full range office support work in a very demanding international work environment;
(ii) co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office;
(iii) co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information;
(iv) produce complex texts, reports, presentations, charts, graphs according to standard Bank formats and distribution;
(v) draft correspondence and proofread materials;
(vi) solve non-routine problems creatively and resourcefully, and assist in the preparation and logistical planning of various events;
(vii) track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters;
(viii) maintain up-to-date work unit project and other files (both paper and electronically); and retrieve data from various sources and compiles these for use by the Country Director and/or the Country Management Unit (CMU).
Selection Criteria
Among other criteria, the successful candidate should be holding a minimum of college diploma preferably in Secretarial Studies or Office Management or Business Administration, or other relevant qualification (Bac + 3 equivalent);
with at least 4 years of direct relevant experience in a large International or Service or Private Sector Organization;
proficient in English (verbal and written) and effective time management and organizational skills. Thorough knowledge and application of Bank Group administrative and/or operational policies and procedures to ensure adherence to relevant guidelines and overall quality of outputs. Thorough understanding, or the ability to quickly gain an understanding, of departmental business activities and overall objectives and understanding of the broader Bank context in which it works. Thorough knowledge and use of all relevant computer software, including advanced functions of Bank standard computer applications, and the ability to help organize data and information retrieval systems. Strong interpersonal and verbal communication skills in order to deal tactfully and effectively with internal/external contacts at all levels. Effective analytical, research and problem-solving skills. Proven ability to work effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups. Effective, proven skills in organizing, prioritizing, scheduling, planning and coordinating work and other activities internally and externally.
No Fee
AJS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS AND AJS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
SOME EMPLOYERS MAY ACKNOWLEDGE RECEIPT OF YOUR APPLICATION.
